Would you like to know how to reply a query letter for being absent from work? Have you ever been in a situation where you missed too many work days due to personal reasons? All of us have these days when we just need to settle some issues and it`s hard to explain it to your boss. This article will help you to answer any query for being absent.
Reply a query letter
If you really want to know how to reply a query letter, then you made a right choice coming here. Here you can find official query letter samples for being absent at work. Query letter samples are made for your own good. They may help you to escape misunderstanding, apologize and de-escalate the current situation with your boss. Do not try to lie in the letter. If you really have reasons for being absent, then you just need to select nice words and put them in your letter. Let`s get to the example.
Office of the Health Service Ministry of
The Office Location
The Permanent Secretary
State Planning Commission
9th May 2017
YOUR LETTER OF 6TH MAY 2017 ON THE ABOVE SUBJECT MATTER REFERS:
Sir, I refer to the query directed to me on the 6th May 2017 on the above subject matter. My absence which is unusual was due to a car accident I was involved in on Wellington Street at about 7:30 a.m. on my way to the office. I had to wait for the police to arrive at the scene of the accident. I also called contacted my insurance company and had to wait for someone to visit the scene. Unfortunately, it was in the early morning and the traffic jam was another problem that led to the police and insurance men not arriving in time. I called the office to report and explain that I would be late that day. Around 8:30 a.m. the police finally arrived at the scene of the incident. At about 9:30 an insurance agent also arrived. I had to fill some papers at the insurance company's office and the police station. I was made to understand that it would take the whole day and called the office to explain that I would be absent. I have attached the police and insurance report (photocopy) to this letter.
For records, Sir, it`s extremely unusual for me to be absent at work. I assure you that it was an accident that I could not predict.
I will do my best to make sure it does not happen again.
Replying a query letter
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As you can see from the example, you have to be extremely polite and official to your boss. Sometimes, depending on how you reply a query letter, you can get into more trouble or get away scot-free. You should provide any evidence that can support your words. In this example, it was a report from the police.
Moreover, do not forget to mention that you notified your colleagues about you being late or absent. At the very end of the letter, you should show you are apologetic. There is nothing wrong with being absent if you have a serious reason to do so. Try to provide and explain these reasons to your boss.
Official query letter sample – conclusion
If you do not want to explain why you were late or absent, then come to work on time. However, we can`t predict everything in our life. Still, if you are absent and your boss is mad at you for that – then you can apologize for being absent. Do not forget that you need solid reasons for that!
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